Event Management Plan Development:

• Working with conference committee/staff to establish event objectives in order to develop conference format and agenda
• Preparing timeline for the group
• Developing reporting and management tools

Housing Arrangements:

• Making and managing hotel arrangements for conference VIPs and staff

Conference Planning:

• Working with conference committee/staff as needed
• Attending scheduled conference committee meetings and conference calls
• Attending pre-conference meeting at hotel and conducting a post-conference wrap-up meeting

Budget Development:

• Working with conference committee/staff to prepare budget for event

Food & Beverage Management:

• Selecting menus based on group's budget
• Reviewing all banquet event orders
• Coordinating changes with all food vendors

Meeting Room Assignments:

• Coordinating with the hotel, vendors, and the conference committee/staff on all room assignments, last minute changes, set-ups, and special room requests

On-site Meeting Management:

• Providing staff member(s) who can supervise and oversee all aspects of the meeting at the site of the event

Post Conference Wrap Up:

• Reviewing all final vendor charges (banquet event orders, sleeping room pick up reports, general service contractor) in order to ensure accuracy of final billing to client